ALL STUDENTS AND UNDERGRADUATE INSTRUCTORS

Please check to see if you have a current Affliation Agreement and Program Addednum with us before requesting a clinical placments with us. In addition, be mindful that specific timelines must be followed for legal paperwork to be completed. If the deadline has passed to request legal for a Fall, Winter, or Spring/Summer clincal with us, the clinical request will be pushed to the next term.

All clinical placements must be managed through Alliance for Clinical Experience Matching and Placement Program (ACEMAPP), a secure platform for onboarding and documentation. Students must:

1. Create an ACEMAPP profile. To begin the process, please contact ACEMAPP through Customer Support on the ACEMAPP website at acemapp.org or call 1-844-223-4292.
2. Complete required modules and documents. Please review the Institutional Requirement List to verify what must be completed. Your ability to begin your clinical hours may be delayed if these requirements are not completed prior to your start date.
   • Flu Vaccine Requirements
   • Immunization and Drug Screen Requirements
3. Submit health records and compliance items through your school and in ACEMAPPACEMAPP SUPPORT
   • ACEMAPP Help Desk
   • Phone: 1-844-223-4292
   • Email: support@acemapp.org

UM HEALTH EMPLOYEES

If you're a permanent or temporary UM Health employee:

• Submit the Employee Clearance Application via ACEMAPP.
• Once approved, you will be exempted from:
  • Cornerstone Learning courses (must be current)
  • ACEMAPP BBP, HIPAA, OSHA modules
  • Background Check & Drug Screen

NOTE: Health records and BLS certification cannot be waived and must be submitted through your school. Some links in ACEMAPP are internal to U-M Health and may not work off-site. This does not affect your ability to complete modules.

UNDERGRADUATE STUDENTS

All placement requests must be coordinated through the Clinical Placement Office with Anna Watterworth at annawatt@med.umich.edu and ACEMAPP to ensure a consistent process. Students and instructors are asked not to approach staff directly to inquire about cohort group placements. This will ensure fair outcomes in a highly competitive process and provide increased satisfaction for all. Please send Clinical Placement the information listed below. IMPORTANT NOTE: All Non-UMSN individual immersion requests, must be University of Michigan Health employees.

• Student Name (single request)
• Preceptor Name (single/Immersion request)
• School Name
• Start and End Date
• Number of Clinical Hours
• Specific Clinical Location
• Program Type (BSN or RN to BSN)
• Year in Program ( 2nd, 3rd, 4th)

GRADUATE STUDENTS

Graduate nursing student placements at Michigan Medicine are coordinated directly between the student and the individual Advanced Practice Registered Nurse (APRN) or physician they wish to work with. The Clinical Placement Office does not assist with securing preceptors or shadowing opportunities for graduate students.

PLEASE NOTE: We do not coordinate preceptor placements, observer/shadowing opportunities, or nursing certifications. Please contact the unit/area for further information. You and the unit/area must follow all policy guidelines.

If the graduate student is a current University of Michigan Health employee, they should indicate this in their ACEMAPP profile to be exempt from Institutional Requirements, Background Checks, and Drug Screenings in ACEMAPP.

1. IDENTIFY AND OBTAIN APPROVAL FROM PRECEPTOR. REQUEST MUST BE TWO WEEKS BEFORE ACEMAPP SUBMISSION DEADLINE. (See Calendar Page)
2. NOTIFY YOUR SCHOOL OF YOUR PRECEPTOR ARRANGEMENT
• Clinical hours are arranged directly with the preceptor This process will adhere to the ACEMAPP deadlines (See Calendar Page).
• ACEMAPP requests sent by your school beyond the final ACEMAPP deadline will be denied.
3. EMAIL Anna Watterworth at annawatt@med.umich.edu Please send the information listed below and an email from the preceptor confirming the agreement, or send the agreement form from the nursing school that the preceptor signs. Any nurse practitioner preceptor requests need a second approval from the nurse practitioner managers and will be communicated by clinical placement to seek approval.

• Student Name
• Preceptor Name
• Faculty (Instructor) Name
• School Name
• Start and End Date
• Number of Clinical Hours
• Specific Clinical Location
• Program Type (MSN, CNS, NNP, AC-PNP, Nursing PhD, NP, FNP, DNP)
• Year in Program (2nd, 3rd, 4th)

Account Request Tool (ART) Liaisons

To gain access to Michigan Medicine’s clinical systems, all undergraduate students and instructors must be entered into our Secure Portal System, known as the Account Request Tool (ART). Access is managed by Health Information Technology & Services (HITS). If your school routinely places students with Michigan Medicine, a designated registrar or liaison must be identified to upload this information. To begin the setup process, please contact April Stingo at astingo@med.umich.edu .

IMPORTANT REQUIREMENTS

• ART liaisons will receive secure upload deadlines from the Clinical Placement Office.
• Student and instructor names must be uploaded 2–3 weeks prior to the start of the clinical rotation.
• Employees of the University of Michigan or Michigan Medicine can provide their uniqname and UMID to avoid using SSNs.
• HITS requires 5–7 business days to process access (e.g., logins, IDs, parking, MiChart).
• Late uploads may result in delayed or incomplete access.
• Withdrawn students or instructors must be immediately removed from the system in accordance with UMH compliance policy.

RESOURCES

• ART Website: Account Request Tool Website
• Tutorial Link: https://michmed.service-now.com/kb_view.do?sysparm_article=KB0021461
• Need Help? Contact the HITS Service Desk at 734-936-8000

When to Contact Clinical Placement

Only reach out to the Clinical Placement Office if HITS cannot resolve your issue. If you do, please include your HITS ticket number for us to escalate support to a higher authority.

System Access &Technology Support for Graduate Students

Students with a confirmed placement at Michigan Medicine will be granted access to required systems, based on their clinical site and role.

ACCESS & LOGIN INSTRUCTIONS

• New students will receive an email from IdentityManagementTeam@med.umich.edu with setup instructions approximately one week before the compliance deadline. This link expires after 30 days.

• Current UM Health employees retain existing uniqname/username or passwords and will receive additional system access as needed, pending required training.

• Be sure to verify your login credentials (uniqname/username and password) before your first clinical day.

  NOTE: If you experience issues, contact the Health Information Technology & Services (HITS) service desk at 734-936-8000.

When to Contact Clinical Placement

Only reach out to the Clinical Placement Office if HITS cannot resolve your issue. If you do, please include your HITS ticket number for us to escalate support to a higher authority.