STEP 1: IDENTIFY AND OBTAIN APPROVAL FROM PRECEPTOR. REQUEST MUST BE TWO WEEKS BEFORE ACEMAPP SUBMISSION DEADLINE. (See Calendar Page)

STEP 2: NOTIFY YOUR SCHOOL OF YOUR PRECEPTOR ARRANGEMENT.

• Clinical hours are arranged directly with the preceptor.
• This process will adhere to the ACEMAPP deadlines (See Calendar Page). ACEMAPP requests sent by your school beyond the final ACEMAPP deadline will be denied.

NP, FNP, DNP Non-UMSN Nursing Students

STEP 3: EMAIL Anna Watterworth at annawatt@med.umich.edu

Please send the information listed below. The Nurse Practitioner Managers will be contacted and communicate to the individuals involved concerning approval or denial. Your preceptor will need to be a Nurse Practitioner. If a physician or professor, please refer to "All Other Non-UMSN Nursing Students."

• Student Name
• Preceptor Name
• School Name
• Start and End Date
• Number of Clinical Hours
• Specific Clinical Location
• Program Type (NP, FNP, DNP)
• Year in Program ( 2nd, 3rd, 4th)

All Other Non-UMSN Nursing Students

STEP 3: EMAIL Anna Watterworth at annawatt@med.umich.edu

Please send an email from the preceptor that confirms the agreement or send the agreement form from the school of nursing that is signed by the preceptor. In addition, send the information below to receive approval or denial.

• Student Name
• Preceptor Name
• School Name
• Start and End Date
• Number of Clinical Hours
• Specific Clinical Location
• Program Type (MSN, CNS, NNP, AC-PNP, Nursing PhD)
• Year in Program ( 2nd, 3rd, 4th)

If you attend an external school of nursing (SON), please follow the icon link below. This will take you to the affiliation page for detailed information on obtaining an affiliation agreement and program addendum between your school and The University of Michigan Health at Michigan Medicine. There are specific timelines that must be followed due to the length of time typically needed to secure the agreement.

All clinical placement requests must be submitted through the Alliance for Clinical Experience Matching and Placement Program (ACEMAPP), a product oft the Michigan Health Council. If your school is not currently a member of ACEMAPP, your school will need to register to submit student information and request clinical placements with Michigan Medicine. Schools may contact ACEMAPP through the ACEMAPP website at acemapp.org or call 1-844-223-4292.

All students participating in a clinical placement at Michigan Medicine must enroll in ACEMAPP for the tracking of their clinical rotation request, compliance requirements, and institutional requirements. All student types will pay the $50.00 a year fee to be in the ACEMAPP program.

If you have more than one preceptor, please have your school submit a separate request for the additional preceptor.

All students completing a clinical practicum at Michigan Medicine are required to have access to our clinical systems. This access is processed by Health Information Technology & Services (HITS) through our Secure Portal System. Starting the Fall 2023 term (August), if your school of nursing consistently participates in clinical placements with Michigan Medicine, they must have a registrar or designee identified who can upload student information into our Secure Portal System. Please have your school of nursing contact April Stingo at astingo@med.umich.edu to begin the process of obtaining access to our Secure Portal System.

You will be granted access to our computer systems based on your placement location and the specifications of your role within Michigan Medicine.

Health Information Technology & Services (HITS) processes the access needed for all students. You will receive an email from IdentityManagementTeam@med.umich.edu 1-2 weeks prior to your clinical start date. This will be sent to the email address your school provided to us. In the email from Identity Management, you will be given a link and step-by-step instructions to set your password(s). This email is only valid for 30 days from the date it goes out.

Please be certain to validate access code (uniqname/username and password) functionality before beginning clinical hours if you are new to Michigan Medicine. If there are any issues with IDs or passwords, please contact the Health Information Technology & Services (HITS) service desk at 734-936-8000.

NOTE: Only contact Clinical Placement if HITS does not resolve your issue. If you contact Clinical Placement, you will need to provide a HITS ticket number for us to escalate.

Each clinical nursing student at Michigan Medicine must complete a group of institutional requirements prior to the start of your clinical practicum. Required learning activities include training to the electronic health record (MiChart) in Cornerstone Learning and institutional requirements in ACEMAPP. Please review the Institutional Requirement List to verify what must be completed. Your ability to begin your clinical hours may be delayed if these requirements are not complete prior to your start date.

Flu Vaccine Requirements

Immunization and Drug Screen Requirements

ACEMAPP Student User Guide

All clinical placement requests must be submitted through the Alliance for Clinical Experience Matching and Placement Program (ACEMAPP). ACEMAPP is a secure, online clinical education platform. You will be completing a profile and a few forms and requirements which are necessary for your upcoming clinical experience(s). Learn more or get started at acemapp.org.

If you are not currently a member of ACEMAPP, you will need to register and create a profile. To begin the process, please contact ACEMAPP through Customer Support on the ACEMAPP website at acemapp.org or call 844-223-4292.

ACEMAPP provides multiple different resources for users. These include quick guides, user manuals, knowledge base articles with screenshots and step-by-step instructions, online webinar demonstrations, a video library, and the ACEMAPP Customer Support team.

• Quick Guides and User Manuals (Please get in touch with ACEMAPP support for the guide which best fits your ACEMAPP use)
• Knowledge base with screenshots and step-by-step instructions. Click on the Help Desk to access these articles.
• Training Page with various online webinar demonstrations.
• Video Library, including videos to provide orientation training and guide users through various ACEMAPP processes.
• Email and phone support from ACEMAPP staff.

ACEMAPP team can provide support by phone at 1-844-223-4292 or by email at support@acemapp.org. You may also submit a support ticket through the Contact Us page

Please be aware that some of the links in the ACEMAPP modules are University of Michigan Health internal links and cannot be accessed using an off-site computer. This will not interfere with completing the module or required test.

UNIVERSITY OF MICHIGAN HEALTH EMPLOYEES

1. Grad students who are Permanent Employees of Michigan Medicine and wish to be exempt from completing their requirements must submit an Employee Clearance Application through ACEMAPP.
2. Once approved, students will be marked ‘complete’ for the following:
   • All Michigan Medicine required courses. (You must be up-to-date with your requirements in Cornerstone Learning)
   • ACEMAPP BBP, HIPAA, and OSHA courses.
   • Background Check and Drug Screen requirements.

Note: Health requirements (vaccines) and BLS cannot be waived and must be entered into ACEMAPP through your school.

MICHART

ALL REQUIRED MICHART TRAINING WILL BE FOUND IN Cornerstone Learning ON YOUR LEARNING PLAN.

1. To access Cornerstone Learning, go to https://hr.medicine.umich.edu/learning-development/training/cornerstone-learning-mandatories and login.
2. For any issues or questions related to access, please contact Health Information Technology & Services (HITS) at 734-93(6-8000).
3. IMPORTANT: Access to the documentation system will only be granted after successful completion of all MiChart required training in Cornerstone Learning.
4. NP students must complete the MiChart Inpatient and Ambulatory Student Provider eLearning activity to satisfy their MiChart training requirement.
5. CNS students must complete the MiChart Inpatient Student Nurse eLearning activity to satisfy their MiChart training requirement unless you have already completed the Inpatient Nurse MiChart training.
6. OB students must complete the MiChart Birth Center APRN Student Nurse eLearning activity to satisfy their MiChart training requirement.
7. Graduate students who need access to MiChart to view data, must complete a Clinical View Only eLearning activity to satisfy their MiChart training requirement.

UNIVERSITY OF MICHIGAN HEALTH EMPLOYEES

If you are an EMPLOYEE at UMHS/Michigan Medicine and have access to MiChart, you will have a Dual Account in MiChart.

1. You must choose which role you are functioning in upon login, which will allow you to access all pertinent tools for that role.
2. Once you complete your Student MiChart module in Cornerstone, you should receive an email from MiChart Security when the new role is created for you. This email will go to your med.umich.edu account within Outlook. If you do not receive this email, please call Health Information Technology & Services (HITS) at 734-936-8000.

NOTE: Only contact Clinical Placement if HITS does not resolve your issue. If you contact Clinical Placement, you will need to provide a HITS ticket number for us to escalate.

MCARD ID BADGE

On your first day of clinical, your Preceptor/Unit Authorized Signer will process your online e-form to obtain your MCARD ID BADGE and guide you to the location within UMH to obtain a PARKING TAG and MCARD ID. You can park in visitor parking (P2) until you get your PARKING TAG and MCARD ID.

Access to clinical units is meant to be on clinical days and times as planned in your curriculum. Should you need to return to the unit for other clinical purposes, this should be cleared with the corresponding clinical faculty for the course. If you are visiting someone on the unit, you need to request admittance to the unit using the visitation policy for that unit, including the standards for locked units. Please remember that issues related to HIPAA and safety as well as other considerations may be involved.

KEY ID OFFICE

ADDRESS: University of Michigan Health at Michigan Medicine, Med Inn Building, RM C-158 (First Floor)

MAP: https://www.uofmhealth.org/maps-directions/medical-center/building-floor-maps/med-inn-f1

WEBSITE: https://dpss.umich.edu/content/services/id-keys-locks/

HOURS: 7AM-4PM, Mon thru Fri

PHONE NUMBER: 734-763-6376

EMAIL ADDRESS: keyidoffice@med.umich.edu

 

NEW ONLINE PROCESS (PRECEPTOR/UNIT AUTHORIZED SIGNERS)

WEBSITE: NEW ONLINE FORM INFO

PDF VERSION WEBSITE: MM ID REQUEST and CHANGE ONLINE E-FORM INFO

MM HELP CENTER (UNIT Authorized Signer): Michigan Medicine Help Center

STEPS

• STEP 1: Please arrange to get your MCARD ID form filled out online the first clinical day with your Preceptor/Unit Authorized Signer.
• STEP 2: All Non-UM/Non-Employee students must pay $6.00 at the Cashier’s Office to obtain their health system MCard ID Badge.

• The fee must be paid by cash or check payable to the health system.
• Please go to the Cashier’s Office on LEVEL 2 of University of Michigan Health Hospital (in the main hallway east of the Gift Shop) with your Preceptor/Unit Authorized Signer to pay the fee before proceeding to the Key ID Office.
• The Key ID Office will not process the ID Badge without proof of payment. You will need your driver’s license or another form of picture identification.
• NOTE: There's a $20.00 fee to replace any damaged or lost IDs.

PARKING

A signed parking form is not required to obtain an ORANGE parking permit. Parking Services maintains a list of current students. Parking in visitor lots is NOT permitted. It's only permitted on your first day to get your parking tag and MCARD ID (Parking Structure P2 and P3). Parking and Transportation Services has opened a Customer Services Office in UH South. Hours of operations are Monday thru Friday, 7:30 am-3:45 pm.

At this location, you can...

1. Purchase a parking permit (if it isn’t otherwise available on the PTS website)
2. Exchange a parking permit
3. Pick-up PTS literature (parking maps, bus routes/schedules, etc.)
4. Ask questions regarding parking options and transit services.

Additional information regarding ORANGE student parking can be found on the Parking website at https://ltp.umich.edu/parking/permit-parking/student-orange/.

Maps & Visitor Guide