Nursing Student Clinical Placement

School of Nursing Placement CoordinatorsSchool of Nursing Placement Coordinators

 

 

 

 

It is the responsibility of the school coordinator to make certain all instructors and students are familiar with our Clinical Placement website to find information and know how to contact us with questions regarding onboarding.

 

We do not clinically place visiting observer or shadow experience requests. Please contact the unit/ area for further information. You and the unit/area must follow all policy guidelines.

External Link: Visiting Observer Policy

 

PLEASE READ STEPS BELOW

CALENDAR TIMELINES AND DEADLINE PAGE (Click Link)

STEP 1        REQUEST CLINICAL PLACEMENTS

ALL STUDENTS AND UNDERGRADUATE INSTRUCTORS

All clinical placement requests must be submitted through the Alliance for Clinical Experience Matching and Placement Program (ACEMAPP). If you are not currently a member of ACEMAPP, you will need to register as a guest in order to submit requests and student information. To begin the process, please contact ACEMAPP through Customer Support on the ACEMAPP website at https://michigan.acemapp.org/ or call 844-223-4292. You can also email Erin Szarka directly at erin.szarka@acemappteam.org for help with this process.

All students and undergrad instructors participating in a clinical placement at Michigan Medicine must enroll in ACEMAPP and pay the $50.00 a year fee to be in the ACEMAPP program. Michigan Medicine tracks compliance requirements in ACEMAPP which includes Immunizations, Flu Vaccine, TB Screening, BLS Certification, Background Checks and Drug Screens.

UNDERGRADUATE STUDENTS

All placement requests must be coordinated through the Clinical Placement Office and ACEMAPP in order to ensure a consistent process. Students and instructors are asked not to approach staff directly to inquire about cohort group placements. This will ensure fair outcomes in a highly competitive process and provide increased satisfaction for all.

GRADUATE STUDENTS

Graduate nursing student placements at Michigan Medicine are determined by the individual practitioners and requests should be directed to the APRN or physician that the student is interested in working with. The Clinical Placement Office does not assist in this aspect. Further, we are unable to accommodate any shadow or observational experience requests for graduate students. If the student is a RN employee at UMHS, students may indicate this in their ACEMAPP profile. This will exempt them from having to complete Institutional Requirements, Background Check, and Drug Screenings in ACEMAPP.

IMPORTANT NOTE: Due to the increasing number of students in the UM School of Nursing programs with both UM-Ann Arbor and UM-Flint, we are no longer able to automatically place graduate students from external schools. In addition, All UMSN-Ann Arbor and UMSN-Flint graduate nursing student placements need to be arranged before a preceptor may host a Non-UMSN nursing student even if the nursing student is a UMHS employee. Please check with the preceptor you are contacting to make sure they are not needed by UMSN graduate program.

Graduate nursing students will be clinically placed at Michigan Medicine according to the following priority:

1 ST Priority UM School of Nursing Ann Arbor Students
2 ND Priority UM School of Nursing Flint Students
3 RD Priority Michigan Medicine Employees Attending External Schools

STEP 2        IDENTITY REGISTRATION SYSTEM PROCESS

IRS REGISTRARS

  1. All student and undergrad instructor names must be “uploaded” into our Idenity Registration System (IRS) to get access to our Health System.
  2. If you are an IRS registrar, an email will be sent from clinicalplacement@med.umich.edu or astingo@umich.edu. The email will give you the IRS due dates for uploading your students and instructors prior to their clinical rotation on the unit.
  3. Student and undergrad instructor information must be submitted at least 3 weeks prior to the start of the term. This will ensure adequate time for our Health Information Technology & Services (HITS) to process computer logins and enable students to complete documentation training prior to the start of their clinical session. All undergrad and graduate students who are UM or Michigan Medicine Employees will be able to provide you with their uniqname and UMID so that you will NOT be required to use their SSN
  4. A minimum of 5-7 business days is required for processing of logins and Health System access for students and instructors by Health Information Technology & Services (HITS) and other departments throughout the Health System (i.e. Key/ID Office, Parking, MiChart Security). Please be aware that when students or instructors are uploaded late and processed individually (rather than with the batch upload), there may be delays or errors in the access they receive.
  5. If a student or instructor withdraws from their practicum for any reason, they must be deleted from the IRS immediately in accordance with our Michigan Medicine Compliance Policy. Please contact clinicalplacement@med.umich.edu with the student or instructor's name.

WEBSITE: Idenity Registration System

ART HELP AND INFORMATION: If there are any issues with IDs or passwords, please contact the Health Information Technology & Services (HITS) Service Desk at 734-936-8000 OPTION 3.

STEP 3        RECEIVING LOGIN INFORMATION

Health Information Technology & Services (HITS) processes the access needed for all faculty and students. They will receive an email from Identity_Management@med.umich.edu  2-3 weeks prior to their clinical start date. This will be sent to the email address you provided to us. In the email from Identity Management, they will be given a link and step-by-step instructions to set their password(s). If there are any issues with IDs or passwords, please contact the Health Information Technology & Services (HITS) Service Desk at 734-936-8000.

STEP 4        UNDERGRAD INSTUCTOR ORIENTATION REQUIREMENTS
  1. Undergraduate instructors must contact the unit student liaison a minimum of 3 weeks before the clinical placement begins to request an orientation to the unit. If the instructor is new, he/she should anticipate this can be up to 3-4 days on the unit. If the instructor is returning to the unit, he/she should plan to shadow for 3-4 hours to review unit changes. The instructor should email Jole' Mowry at jole@med.umich.edu for the name and email address of the unit liaison.
  2. Undergraduate instructors should plan to discuss with the unit student liaison how student assignments on the unit will be determined each clinical session and the time the students should arrive for report each clinical day.
  3. Undergraduate instructors (and graduate students) will be asked to provide a copy of the student expectations, course objectives, and course syllabus to the student liaison or preceptor.
  4. Undergraduate instructors NEW to Michigan Medicine are encouraged contact Jole' Mowry at jole@med.umich.edu to schedule a NEW faculty orientation session with the Clinical Placement Office prior to the start of their clinical session to walk through their responsibilies and to answer any questions.
  5. At the end of each term, it is an expectation that instructors will meet with the unit/area leadership to evaluate the placement experience.
STEP 5        STUDENT AND UNDERGRAD INSTUCTOR INSTITUTIONAL REQUIREMENTS

Each clinical nursing student and instructor at Michigan Medicine must complete a group of institutional requirements prior to the start of their clinical practicum. Required learning activities include training to the electronic health record (MiChart) in MLearning and institutional requirements in ACEMAPP.

MICHART TRAINING REQUIREMENTS

  • All required MiChart training will be found in MLearning on the student's Learning Plan
  • All clinical instructors in the inpatient setting must complete the unit RN MiChart training requirements. This will include eLearning modules in MLearning plus 2 days of classroom training. UMSN instructors should contact UMSN-UndergradClinicalPlacement@med.umich.edu to schedule their course. Non-UM instructors should contact April Stingo at astingo@med.umich.edu or call 734-615-6910 to schedule their course. This is a one-time training requirement unless the instructor has been away from Michigan Medicine for multiple years.
  • Student MiChart training will vary by student type and location and will automatically be pushed out to their Learning Plan in MLearning.
  • To access MLearning, instructors and students should go to https://trainingportal.med.umich.edu and login with their username and Level 2 password.

INSTITUTIONAL REQUIREMENTS

Consist of a set of online learning activities required by regulatory agencies, such as the Joint Commission, or as required by UMHS policy. These must be completed in ACEMAPP by all students.

  • Graduate students who are Michigan Medicine RN employees, do not need to complete them in ACEMAPP due to them completing Michigan Medicine institutional requirements in MLearning as an employee. They MUST indicate their employee status in their ACEMAPP profile or this will not be cleared for them and they will need to complete the requirements in both locations.
  • Undergraduate students who are current employees MUST complete all requirements within ACEMAPP. Nursing students are required to complete a different set of institutional requirements than non-RN employees.

PLEASE NOTE: All institutional requirements must be completed prior to the first clinical day on the unit and will be monitored through ACEMAPP (along with compliance requirements). Nursing students and clinical nursing instructors who do not comply with the requirements will not be permitted in the clinical setting.

 

RESOURCES

Internal link; accessible via
UMHS Network or VPN only:

 

POLICIES: GRAD POLICY COMING SOON in 2020

 

Contact UsNursing Student Clinical Placement Staff and Location

Professional Development and Education
Michigan Medicine

300 N. Ingalls Suite NI6B12
Ann Arbor, MI 48109-5436

 

Jole' Mowry, MS, BSN, RN
Clinical Placement Clinical Lead
Contact Regarding Scheduling and Faculty Orientation

Educational Nurse Specialist
Phone: 734-232-1131
Email: jole@med.umich.edu

April Stingo, BS
Clinical Placement Process Lead
Contact Regarding the Process
Phone: 734-615-6910
Email: clinicalplacement@med.umich.edu

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Target Audience: Students Involved in Clinical Placement | Author/Contact: clinicalplacement@med.umich.edu
Web Publisher/Designer/Developer: April Stingo astingo@med.umich.edu | Reviewed: 12/05/2018