Nursing Student Clinical Placement

Graduate StudentsGraduate Students Interested in a Preceptorship

Graduate nursing student placements at the University of Michigan Health System (UMHS) are determined by the individual practitioners. All Non-UM Ann Arbor grad student requests should should be arranged directly through the APRN or physician that you are interested in working with. UMHS Clinical Placement office does not assist in this aspect.

In addition, we do not clinically place visiting observer or shadow experience requests. Please contact the unit/ area for further information. You and the unit/area must follow all policy guidelines.

External Link: UMHS Visiting Observer Policy

IMPORTANT NOTE: Due to the increasing number of students in the UM School of Nursing programs with both UM-Ann Arbor and UM-Flint, we are no longer able to automatically place graduate students from external schools. In addition, All UMSN-Ann Arbor and UMSN-Flint graduate nursing student placements need to be arranged before a preceptor may host a Non-UMSN nursing student even if the nursing student is a UMHS employee. Please check with the preceptor you are contacting to make sure they are not needed by UMSN graduate program.

Graduate nursing students will be clinically placed at UMHS according to the following priority:

1 ST Priority UM School of Nursing Ann Arbor Students
2 ND Priority UM School of Nursing Flint Students
3 RD Priority UMHS Employees Attending External Schools

 

It is an expectation that all students will read their UMHS Outlook email (med.umich.edu) weekly.

Important updates and new information are communicated
in this manner which includes MiChart related material.

 

PLEASE READ STEPS BELOW

CALENDAR TIMELINES AND DEADLINE PAGE (Click Link)

 

STEP 1          IDENTIFY A PRECEPTOR (Non-UM Students Only)

Nursing management, APRNs, and physicians at UMHS independently determine whether they will precept students. All Non-UM School of Nursing grad students must contact them directly to secure a placement. The Clinical Placement Office is unable to provide assistance in this aspect of the process.

Once a preceptor is identified, all course material must be reviewed and approved by the preceptor. Clinical hours should be arranged directly with the preceptor.

The Clinical Placement Office must receive confirmation from the preceptor that an arrangement has been made to precept you. Please have them send a confirmation of your arrangement to Jole' Mowry at jole@med.umich.edu.

STEP 2          REQUEST AN AFFILIATION AGREEMENT (UMHS Employees Only)

If you are a UMHS employee and attend an external school of nursing (SON), please follow the icon link below. This will take you to the affliation page for detailed information on obtaining an affiliation agreement and program addendum between your school and UMHS. There are specific timelines that must be followed due to the length of time typically needed to secure the agreement.

STEP 3          PLACEMENT REQUEST SUBMISSION

All clinical placement requests must be submitted through ACEMAPP, the Alliance for Clinical Experience Matching and Placement Program, through the Michigan Health Council. If your school is not currently a member of ACEMAPP, your school will need to register in order to submit requests and your student information. The school may contact ACEMAPP through Customer Support on the ACEMAPP website at https://michigan.acemapp.org/ or call 844-223-4292. You can also contact Erin Szarka, one of the ACEMAPP coordinators, directly at erin.szarka@acemappteam.org to begin the process.

All students participating in a clinical placement at UMHS must enroll in ACEMAPP for the tracking of your clinical roation request, compliance requirements, and instituational requirements.

STEP 4          PROCESS FOR A PLACEMENT

All students completing a clinical practicum at UMHS are required to have access to our clinical systems. This access is processed by our Health Information Technology & Services (HITS) Department through our Identity Registration System (IRS). Each school of nursing that participates in clinical placements with UMHS must have a registrar or designee identified who can upload student information into our IRS. Please have your school of nursing contact the Clinical Placement Office at clinicalplacement@med.umich.edu to begin the process of obtaining access to our IRS.

STEP 5          COMPUTER LOGINS (Non-UM Students who are not UMHS employees)

You will be granted access to our computer systems based on your placement location and the specifications of your role within UMHS.

Health Information Technology & Services (HITS) processes the access needed for all students. You will receive an email from Identity_Management@med.umich.edu 1-2 weeks prior to your clinical start date. This will be sent to the email address your school provided to us. In the email from Identity Management, you will be given a link and step-by-step instructions to set your password(s).

Please be certain to validate access code (uniqname/username and password) functionality before beginning clinical hours if you are new to UMHS. If there are any issues with IDs or passwords, please contact the Health Information Technology & Services (HITS) service desk at 734-936-8000.

STEP 6          COMPLETE INSTITUTIONAL REQUIREMENTS

Each clinical nursing student at UMHS must complete a group of institutional requirements prior to the start of your clinical practicum. Required learning activities include training to the electronic health record (MiChart) in MLearning and institutional requirements in ACEMAPP. Please review the Institutional Requirement List to verify what must be completed. Your ability to begin your clinical hours may be delayed if these requirements are not complete prior to your start date.

ACEMAPP

All clinical placement requests must be submitted through the Alliance for Clinical Experience Matching and Placement Program (ACEMAPP). If you are not currently a member of ACEMAPP, you will need to register and create a profile. To begin the process, please contact ACEMAPP through Customer Support on the ACEMAPP website at https://michigan.acemapp.org/ or call 844-223-4292. You can also email Erin Szarka directly at erin.szarka@acemappteam.org for help with this process.

Please be aware that some of the links in the ACEMAPP modules are to UMHS internal pages and cannot be accessed using an off-site computer. This will not interfere with completing the module or required test.

UMHS EMPLOYEES

You will be asked to indicate your employee status in your ACEMAPP profile. Make sure you indicate this or a notification will not be sent to UMHS to exempt you from the information listed below.

If you are an employee, the following will be marked as complete in ACEMAPP:

  1. All UMHS required courses (you must be up-to-date with your institutional requirements in MLearning) 
  2. ACEMAPP OSHA, HIPAA, and BBP courses 
  3. Background check/drug screen requirement

Health requirements (vaccines and TB test) and BLS cannot be waived and must be entered into ACEMAPP by your school.

MICHART

All required MiChart training will be found in MLearning on your Learning Plan.

  1. To access MLearning, go to https://trainingportal.med.umich.edu and login with your username and Level 2 password. UMSN students may also login with their Level 1 password. IMPORTANT: MLearning works best in the Chrome, Firefox, or Safari browsers.
  2. For any issues or questions related to your access, please contact the Health Information Technology & Services (HITS) service desk at 734-936-8000. Press OPTION 1 for MiChart issues, OPTION 2 for Mlearning issues, and OPTION 3 for computing issues with logins or access.
  3. Access to the documentation system will only be granted after successful completion of all MiChart required training in MLearning.

MiChart (UMHS EHR) and MLearning Information: Training requirements, materials, and Learning Management System information.

UMHS EMPLOYEES

If you are an employee at UMHS you will have a dual account in MiChart. You must choose which role you are functioning in upon login, which will allow you to access all pertinent tools for that role. Please see the MiChart Tip Sheet entitled “MiChart Account Manager-For Users with Multiple Accounts” on the MiChart website for complete instructions. You should receive this information in an email from MiChart Security when the new role is created for you. This email will go to your med.umich.edu account within Outlook. If you do not receive this email, please call the HITS Service Desk at 734-936-8000 and press OPTION 1 for MiChart.

Internal link; accessible via
UMHS Network or VPN only:

 

WEBSITES

POLICIES

STEP 7          MCARD ID AND PARKING (Non-UM Students who are not UMHS employees)(

MCARD ID BADGE

On your first day of clinical, your preceptor will guide you through the process and have the form for you to fill out to obtain your MCARD ID badge.

Access to Clinical Unit: Access to clinical units is meant to be on clinical days and times as planned in your curriculum. Should you need to return to the unit for other clinical purposes, this should be cleared with the corresponding clinical faculty for the course. If you are visiting someone on the unit, you need to request admittance to the unit using the visitation policy for that unit, including the standards for locked units. Please remember that issues related to HIPAA and safety as well as other considerations may be involved.

PARKING

A signed parking form is not required to obtain a parking permit. Parking Services maintains a list of current students. Information regarding student parking can be found on the Parking website at http://ltp.umich.edu/parking/st-orange.php.

Parking Information at UMHS

 

 

 

 

Contact UsNursing Student Clinical Placement Staff and Location

Professional Development and Education
University of Michigan Health System (UMHS)

300 N. Ingalls Suite NI6B12
Ann Arbor, MI 48109-5436

Jole' Mowry, MS, BSN, RN
Clinical Placement Lead
Contact Regarding Scheduling and Faculty Orientation
Educational Nurse Specialist
Phone: 734-232-1131
Email: jole@med.umich.edu

April Stingo, BS
Clinical Placement Process Lead
Contact Regarding the Process
Phone: 734-615-6910
Email: clinicalplacement@med.umich.edu

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Target Audience: Students Involved in Clinical Placement | Author/Contact: clinicalplacement@med.umich.edu
Web Publisher/Designer/Developer: April Stingo astingo@med.umich.edu | Reviewed: 10/8/2018