Nursing Student Clinical Placement

InstructorsUndergraduate Instructors

Welcome to your clinical placement at the University of Michigan Health System (UMHS)! We hope the following information will guide you through the onboarding process. It is an expectation that all instructors will read their UMHS Outlook email weekly. Important updates and new information are communicated in this manner. Please click on the steps below to read detailed information on the clinical placement process that must be followed to begin your clinical placement at UMHS.

 

We do not clinically place visiting observer or shadow experience requests. Please contact the unit/area for further information. You and the unit/area must follow all policy guidelines.

External Link: UMHS Visiting Observer Policy

 

PLEASE READ STEPS BELOW

CALENDAR TIMELINES AND DEADLINE PAGE (Click Link)

 

STEP 1          NEW FACULTY ORIENTATION
Undergraduate instructors NEW to UMHS need to contact Jole' Mowry at jole@med.umich.edu to schedule a NEW faculty orientation session with the Clinical Placement Office prior to the start of their clinical session to walk through their responsibilies listed below and to answer any questions.
STEP 2          ORIENT TO YOUR UNIT

Contact the unit nurse manager or student liaison 2 weeks prior the clinical placement start date.

REQUEST A UNIT ORIENTATION

Please email Jole' Mowry at jole@med.umich.edu for the contact information of the unit liaison who will assist in scheduling your unit orientation. Orientation with both Clinical Placement and the unit must be complete before students can begin their clinical practicum on the unit. There are no exceptions.

NEW TO UNIT

    If you are a new instructor, anticipate this can be up to 3-4 days on the unit. You are considered "new to the unit" if you do not work on the unit or if you have never been an instructor with students on that unit.

RETURNING TO THE SAME UNIT

    If you are an instructor returning to the same unit, plan to shadow for 3-4 hours to review unit changes. Please use the following orientation document to assist you: Returning Faculty

EXPECTATIONS

  1. Discuss with the manager or student liaison how student assignments on the unit will be determined and the time the students should arrive for patient report each clinical day.
  2. Provide a copy of the student expectations, course objectives, and course syllabus to the nurse manager or student liaison.
  3. At the end of each term, schedule a time to meet with the unit leadership to evaluate the placement experience.
  4.  

STEP 3          MCARD ID AND PARKING

MCARD ID BADGE

All students and instructors must wear a MICHIGAN MEDICINE MCard ID badge at all times in the clinical areas. Please read the specific instructions below.

KEY/ID OFFICE INFORMATION

ADDRESS: Michigan Medicine, Med Inn Building, RM C158

MAP: http://www.uofmhealth.org/maps-directions/medical-center (Med Inn Building is #3 on the map)

PHONE NUMBER: 734-763-5016

NOTE: All Instructors are designated signers on the ID Card Request Form for each student.

ACCESS INFORMATION

  • All students and instructors receive basic access to health system perimeter doors.
  • Students and instructors will not be given access to restricted areas within the health system (e.g., the psych units, ORs) and some unit specific areas (e.g. unit locker rooms). These areas require additional access approval and is processed by the unit.
  • The instructors need to give the unit the names and uniqnames of the students who need additional access,
  • When the unit submits this list to the Key/ID Office for authorization, the access will be granted remotely.
  • UMSN seniors placed in Children’s Emergency Services (CES) must wear a YELLLOW Lanyard provided by CES with their ID badge.

UMSN INSTRUCTORS

All students must exchange their campus MCard ID for a Michigan Medicine MCard ID badge at the Key/ID office in order to gain access to health system doors. Campus access will be maintained on their new badge. The badge is vaild for 5 years.

STEPS 1 thru 4

  1. Please print an ID Request Form for each NEW student to take to the Key/ID Office on their first clinical day. UMSN MCard ID Form (Click Link and Print)
  2. The YELLOW Michigan Medicine Affiliation section is already checked to indicate that the student is a U-M Student.
  3. Your students must complete the top section of the form, including their signature and a date.
  4. Sign your name at the bottom of the form under Authorized Representative.

NON-UM INSTRUCTORS

To obtain your instructor MCard ID badge, you must receive a signed MCard ID Request Form from the Clinical Placement Office to take to the Key/ID office. This can be faxed or emailed to you. Please contact April Stingo at clinicalplacement@med.umich.edu to request the form. This must be processed before you are with your students at Michigan Medicine. The badge is valid for 1 year.

STEPS 1 thru 5

  1. Please print an ID Request Form for each student to take to the Key/ID Office on their first clinical day. NON-UM MCard ID Form (Click Link and Print)
  2. The RED Non-Michigan Medicine Affiliation section is already checked to indicate that the student is visiting. Please provide the name of your school in the blank field.
  3. Your students must complete the top section of the form, including their signature and a date.
  4. Sign your name at the bottom of the form under Authorized Representative.
  5. All non-UM/non-employee students must pay $6.00 at the Cashier’s Office in order to obtain their health system MCard ID Badge.
    • The fee must be paid by cash or check payable to the health system.
    • Please take the completed Michigan Medicine Identification Card Request Form to the Cashier’s Office with your student on Level 2 of University Hospital (in the main hallway east of the Gift Shop) to pay the fee before proceeding to the Key/ID Office.
    • The Key/ID Office will not process the ID Badge without proof of payment. Your students will also need their driver’s license or another form of picture identification.

PARKING

A signed parking form is not required to obtain a parking permit. Parking Services maintains a list of current students and instructor names. Information regarding student parking can be found on the Parking website at http://ltp.umich.edu/parking/st-orange.php.

Parking Information at UMHS

STEP 4          COMPUTER LOGINS

All instructors and students with a clinical placement at University of Michigan Health System (UMHS) will be granted access to our computer systems based upon the placement location and the specifications of the instructor and student role within the health system.

Health Information Technology & Services (HITS) processes the access needed for all faculty and students. If you are a NEW instructor or student, you will receive an email from Identity_Management@med.umich.edu 2 weeks prior to your clinical start date. This will be sent to the email address your school provided to us. In the email from Identity Management, you will be given a link and step-by-step instructions to set your password(s).

If you are a UMHS employee, no change will occur to your username or passwords, but you will be granted access to any new systems required for your practicum (pending completion of any required training).

OMNICELL

To have access to the medication cabinet, you need a Level 2 password. As an instructor, you are given manager access to the Omnicell. A registering unit staff member will assist you with your Bio-ID (fingerprint) enrollment (if you do not currently have this) and you will then enroll your students.

Internal links; accessible via
UMHS Network or VPN only:

 

Login and registration to the medication cabinet.

If you new to UMHS, please be certain to validate username and password functionality before beginning clinical hours. In addition, if there are any issues with IDs or passwords, please contact the Health Information Technology & Services (HITS) service desk at 734-936-8000.

STEP 5          COMPLETE INSTITUTIONAL REQUIREMENTS

All clinical instructors in the inpatient/ICU setting must complete the unit RN MiChart training requirement. At a minimum, this will include 4 hours of eLearning modules in MLearning plus 18 hours of classroom training. If you are a UMSN instructor, please contact Denise Sumerlin at UMSN-UndergradClinicalPlacement@med.umich.edu to schedule your course. If you are a non-UM instructor, please contact April Stingo at clinicalplacement@med.umich.edu to schedule your course.

To access MLearning, go to https://trainingportal.med.umich.edu and login with your username and Level 2 password. UMSN students may also login with their Level 1 password. IMPORTANT: MLearning works best in the Chrome, Firefox, or Safari browsers.

Institutional Requirements

Institutional requirements consist of a set of online learning activities required by regulatory agencies, such as the Joint Commission, or as required by UMHS policy. These must be completed in ACEMAPP unless you are a UMHS employee and have already completed them in MLearning. You will be asked to indicate your employee status in your ACEMAPP profile. Please be aware that some of the links in the ACEMAPP modules are to UMHS internal pages and cannot be accessed using an off-site computer. This will not interfere with completing the module or required test.

Please review the Institutional Requirement List to verify what must be completed. Your ability to begin clinical hours with your students may be delayed if all requirements are not complete prior to the clinical start date.

STEP 6          CLINICAL DOCUMENTATION EXPECTATIONS AND RESPONSIBLITIES

All documentation in the electronic health record is completed in MiChart. Access to MiChart is granted upon successful completion of all required eLearning, associated quizzes and classroom content if applicable. It is the responsibility of the instructor to ensure that students are adequately prepared to meet clinical expectations prior to arrival to the unit. If you are uncertain of any requirements, training or new initiative expectations for your students, please contact Clinical Placement at clinicalplacement@med.umich.edu or the unit representative.

Instructors are responsible for the following prior to the students’ clinical start date

    1. To process and assist only the Non-UM students with their MCard ID's and Parking Tag.
    2. To validate that all students have completed the MiChart eLearning and quiz requirements.
    3. To validate students can login to the application.
    4. To assist students with choosing their correct role upon login if they have dual accounts (i.e. function in both a student nurse and employee role). Students will receive instructions via email when the second account is created. Instructions can also be found on the MiChart website under: “MiChart Account Manager-For Users with Multiple Accounts” in the Tips and Training Resources Inpatient/Nursing section.

Instructors are responsible on an ongoing basis for the following

    1. To validate students can successfully navigate within the MiChart system.
    2. To provide support to students on the unit in MiChart application use.
    3. To monitor students for proper use and documentation.
    4. To ensure all student nurse medication administration is dual-signed by the instructor or mentor at the time of administration.
    5. To ensure all co-signatures for notes and flow sheets are completed prior to leaving for the clinical day.
    6. To support the students in trouble shooting issues.
      • For MiChart issues: contact the HITS Service Desk at 936-8000, option # 1.
      • For level 2 access issues: contact the HITS Service Desk at 936-8000, option #2.
      • Provide the MiChart website link when onsite: http://www.med.umich.edu/i/michart/

Instructors are responsible for the The Point of Care Glucometer Testing

The Point of Care Glucometer Testing competency is required for all undergraduate students who will be performing glucose testing in the clinical setting. In addition to completing the module in ACEMAPP, all students must complete a demonstration with their instructor on the unit. A demo check-list for Accu-Check competency evaluation is provided for you to reference and does not need to be mailed back to Clinical Placement. ACCU-CHECK CHECKLIST

Students will not receive barcode strips for performing glucose testing. Instead, students will type their 8 digit UMID number into the glucometer.

Please complete the Point of Care Glucometer Demo with your students by the second week of the term.

RESOURCES

Internal links; accessible via
UMHS Network or VPN only:

 

WEBSITES

POLICIES

 

 

 

 

Contact UsNursing Student Clinical Placement Staff and Location

Professional Development and Education
University of Michigan Health System (UMHS)

300 N. Ingalls Suite NI6B12
Ann Arbor, MI 48109-5436

Jole' Mowry, MS, BSN, RN
Clinical Placement Lead
Contact Regarding Scheduling and Faculty Orientation
Educational Nurse Specialist
Phone: 734-232-1131
Email: jole@med.umich.edu

April Stingo, BS
Clinical Placement Process Lead
Contact Regarding the Process
Phone: 734-615-6910
Email: clinicalplacement@med.umich.edu

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Target Audience: Students Involved in Clinical Placement | Author/Contact: clinicalplacement@med.umich.edu
Web Publisher/Designer/Developer: April Stingo astingo@med.umich.edu | Reviewed: 7/10/2018