Welcome to the Blue Folder Brigade (BFB) home page where you'll find the information you need to be an effective BFB member!!
Employee File Contents Document
Performance Evaluation & Improvement Plans
Ongoing Education Documentation
Blue Folder Report Instructions
Employee File Contents
Evaluation Forms (Staff Form, Leadership Form, Nursing Forms)
File Retention Standards
Front Label Template
Licensure Monitoring Matrix
Manage Competencvy Data Entry Instructions
Manage Competency Report Instructions
MLearning Departmental Competency Assessment Template
MLearning Non-PSV Licensure/Certification/Registration Template
MLearning Mandatories Template
MLearning Ongoing Education Template
Notification of Licensure Action Template
Helpful Links for New Employees
Orientation Documentation Waiver Template
Performance Expectations & Competencies
IE Print Settings for PSV
PSV Telephone Verification Form
Departments are required to audit the Blue Folder of every employee at least once annually. Audit results are entered into the Audit Tool in MPathways and are due by December 31st each year.
Blue Folder labs are offered by Human Resources at various times throughout the year and will be announced via the newsletter.
Participate in audits
Share information and best practices
Help design and implement changes or incorporate additions to the implementation of The Joint Commission HR standards
Keep your department's blue folders current, accurate and compliant
Keep BFB members updated with any changes in standards or practices
Facilitate regular BFB meetings
Provide education and resources on TJC requirements
Demonstrate institutional compliance by using data from blue folder audits
Why do we have blue folders?
What do I do if the orientation documentation is missing?
What should I do with documents older than 3 years?
What should I do with the folder of an employee who terminated?
What if a person has two regular jobs at UMHS?
Do old (over 3 years) documents have to be removed?
What happens when an employee transfers departments?
Do temporary staff members need to have a performance evaluation?
Where do I get blue folders?
Who is required to have a blue folder?
What about faculty documents?
How long should I keep the blue folders?
What if the documentation is in MLearning?
Where should I direct any questions?
E-Mail us at BFBRIGADE@med.umich.edu for the following:
You need to add or remove someone from the BFB list
You have been newly assigned to be a BFB member
You have a best practice to share
You have any questions or suggestions