eRPM goes LIVE!
On March 30th, a campus-wide application for electronic Routing and Proposal Management (eRPM) was released and MAIS announced the Go-Live date for eRPM.
Faculty will likely find the eRPM system helpful as a central repository of all administrative information around the submission and award of proposals. If you have had a project (as Principal or Participating Investigator identified on the PAF) in the last three years, it will be in the electronic system for viewing. Information available includes: Proposal Approval Form (PAF), Project Award Notices (PAN), and Project Award Changes (PAC). All are attached to the electronic file as viewable PDFs. Then, once the Health System officially "goes live," the system will be used to route and approve projects to external sponsors.
(Note: The system does not yet "talk" to eResearch Phase I, IRB -- that is on tap for a future enhancement.)
The Health System / Medical School information has been listed as “going live” for routing on May 4th. The convergence of both the ARRA initiatives and eRPM release will make the transition challenging. In an attempt to relieve as much stress and confusion from the routing system as possible, the grant administrators across the school held a discussion and collectively decided to use the system to route proposals electronically after May 4th. (This will allow all the NIH Challenge grants, Competitive Revisions, and many of the administrative supplements to be routed on paper without confusing the system with a dual routing path.)
Below is a list of potential activities and appropriate times to use the eRPM system. Hopefully with this built in lead time, the transition from paper to electronics will be as smooth as possible!
- March 30th – the system went live. Link through the logo to enter the system.
- March 30th and after – use the system to look at previous applications, PAN/PAC notices, and to become acquainted with the system
- At any point after March 30th – begin to build PAFs of projects that will ROUTE May 4th or after – this includes being able to download Grants.gov forms and prepare them through the system.
NOTE: If you want to route a project prior to May 4th, you will need to prepare a Paper PAF.
- May 4th – route PAFs in the eRPM system
You are encouraged to use the system and experience it prior to the go-live date in the Health System! In the meantime, if you have any questions, concerns, or implementation questions, please feel free to contact Heather Offhaus.
eRPM Information for Users
Training Opportunities – Use this section for quick links to both live training sessions and web-based tutorials that are available to you.
Overall Issues – There are several system-wide tips and things to keep in mind. We will post here as well as reference the eRPM site in order to keep you informed.
UMHS Business Rules – UMHS (Hospitals and Medical School) are participating with some special business processes required as you put together proposals in eRPM. Please review these considerations.
eRPM FAQs – A quick reference to questions that commonly come into the Grants Office about the system. Feel free to send question to firstname.lastname@example.org or call Heather Offhaus (3-4272) f you do not find your answer here!
Various Presentations – These presentations appear in the form of information at various places in the UMHE eRPM website, but are listed here for reference.
- February 2009 –
- March 2009 – GPAC presentation on eRPM loose ends for Go-Live
If you have any questions about business process or implementation in the UMHS, please contact the Unit Liason (UL):
Director, Grant Review & Analysis
Unit Liaison, Health System eRPM