Beginning in 2014, all promotion packets are uploaded in the MARTA application. Department contacts who process promotions can request access by contacting firstname.lastname@example.org to request access.
Promotion in faculty rank is given by the Medical School and University of Michigan only after a lengthy process of evaluation involving your academic department, external evaluators, committees within the Medical School, the Dean, and for higher levels of the faculty ladder, the EVPMA, the Provost, and the President. (Senior level promotions on the Instructional Track require further approval by the Board of Regents.) It is important to note that academic promotion is generally not a reward for services rendered, but the reward for scholarly work that adds significantly to your field, as well as for important contributions in clinical activities, teaching, and administration. At the highest levels of our faculty ladder (professor, clinical professor, research scientist, and research professor) the University expects our faculty to be the academic leaders in their fields.
Once you are familiar with the faculty structure and have defined your expectations, discuss your career path and timelines for promotion with your chair or the chair's delegate. Promotion is at the discretion of the chair. Usually, departmental committees meet in the spring for the next year's promotion cycle and review your promotion file.
Your CV should be up to date and conform to the Medical School guidelines. Collect all your teaching evaluations from students, residents, fellows or other groups, since your appointment or last promotion. These will be used to craft the educator's portfolio, which describes your teaching responsibilities and highlights one or two major educational accomplishments. During this process the Faculty Affairs Office is available to answer any questions.
Promotion Packet items compiled by the candidate:
- CV - This must be created using M-CV to conform to Medical School standards.
- Educator's Portfolio - Please see the link for more information on this document. Department contacts will collect and summarize your teaching evaluations, faculty members are not involved in that aspect of the Educator's Portfolio.
- Research Portfolio - this document provides an opportunity for the faculty candidate to detail the research and type of research the he/she brings to the University of Michigan.This document is required for all Instructional and Research Track faculty. It is required for Clinical Track faculty who are doing research.
- Talking Points - a single page document that explains your career, accomplishments, and goals, with an emphasis on your strengths.
- Recent Significant Publications (Reprints) - Five pieces of your best work since your appointment or last promotion - usually peer-reviewed papers, but may include other published work.
- Your own Bibliographic Notes on these papers. Explain why you selected the item, any unique or seminal contributions and your exact contribution to the item. The numbers referencing your publications in your bibliographic notes should correspond to the numbers on your CV list of publications. The citation survey may be useful to demonstrate impact of some or all of your papers. The number of citation hits can be mentioned if this information is thought to give good evidence of impact. The URL to check on citations is as follows:
- Click on Databases by Subject
- Under Medicine click on Science Citation Index (Web of Knowledge)
- Under CrossSearch click on "More search fields"
- Under Author/Inventor type in your last name followed by initials
- Find the article you are looking for and click on "Web of Science"
- Instructional & Research Tracks: For promotions to Associate Professor or Professor, 5 evaluators are required. These evaluators must be External Arm's Length evaluators. Note: A minimum of 2 evaluators must be suggested by your chair, except for Clinical Track).
- Clinical & Research Tracks: For promotions to assistant level, 3 to 5 evaluators are required. These evaluators can be Internal or External (Non Arm's Length).
- For senior-level Clinical Track: 5 Arm's Length letters are required. Two of the 5 evaluators can be Local Arm's Length. Local Arm's Length reviewers are those from within the University of Michigan who have seen the candidate's clinical work and actual teaching, but are not from the same department as the candidate.All other Arm's Length rules apply.
Promotion Packet Items processed by the department contact in MARTA:
- Transmittal Letter
- Form B
- Solicitation Letter (created in MARTA)
- External Evaluator List (created in MARTA)
- Evaluation Letters (solicited and uploaded through MARTA)
- Bridging Support Form (RS-2) - Research Track only, all ranks
- Cover Page/Signature Form (RS-1) - Associate Research Scientist and Research Scientist only
Once all paperwork is assembled the promotion package is submitted to the Office of Faculty Affairs by October 1. The Medical School promotion committees (jury of your peers) will discuss your work in detail, trying to reconcile your aspirations and productivity to the academic standards of the Medical School and University. If the promotion committees agree that promotion is justified, the Medical School Executive Committee undertakes a similar deliberation. Depending on the rank of promotion, further approval is required. See Appendix J.
Your promotion file, including a final letter from the Dean, is then sent to the Office of the Provost by mid-February. The Provost reviews each package and may obtain broad consultation. Senior level promotions on the Instructional Track require further approval by the Board of Regents usually at their May meeting. If all goes well, promotions will be effective on September 1, at the beginning of an academic year.
All candidates, regardless of rank and track, will be notified of the results of the promotion process after the Board of Regents meeting in May. We will not release the results of any promotions until we receive results from the Regents regarding the senior level Instructional Track appointments.